Matt Moore

I3-Keys-Tips-To-Provide-Exceptional-Payment-Processing-Customer-Support.jpgn the payments industry today, where price seems to be the defining factor, customer support continues to fall by the waist side. To some merchants, price is more important than professional and knowledgeable customer support. And to be honest, if you never have any technical issues, funding issue, pricing discrepency on your monthly statement, network issue etc....price may in fact be the most important. But for every other merchant that understands their time is valuable, and when the inevitable time comes they need to contact customer support, waiting on hold is simply not accceptable! Regardless of what payment processing companies advertise on their website, or in their marketing material, you will only truly know their support process once you have a problem that needs immediate assistance. The bottom line is, payment processors can market that they have the 'best service and support' or 'unmatched customer support', but you will never know until you actually need them to step up to the plate. 

We have talked about how important it is to choose the right payment processor, and what types of questions to ask when you are looking. We have even talked about what types of questions you should be asking when you are already in a contract in order to know if you are receiving what your business needs require in terms of solutions and pricing. Although those tips are important, knowing the level of customer support that you should be receiving is equally, if not more important.

The following 3 key points are to help you identify the type of service and support that you are currently receiving, and how to determine if it is time to move on and contract with a different payment processor.



Knowledge is king. When you call any helpdesk or customer support line, ask yourself if your questions are being answered, and if not, is the answer being tracked down and relayed back to you quickly? How quick is quick enough? Your payment processing partner is supposed to be the expert in this industry. If you have a question, the helpdesk that you are callin should be able to answer it. Being stuck in a queue is not going to answer your questions in a timely fashion. The customer support specialist that answers, should have the knowledge required to answer or troubleshoot any and all questions that you may have, rather than read off of a script or consistently have to transfer you. However, there are situations where your question must be escalated, or investigated which requires some time. As long as you feel that you are a priority, and you recieve a follow up call that outlines your answer that day, you are being handled properly. No problem is too big or too small to be handled with professionalism, support and knowledge.



This may sound like a cliché, or too good to be true, but it is not. Your payment processing partner needs to have the desire to help you, and better your business through quality customer support. That extra effort that we all want out of a service provider exists, you just need to have the respect for your business and make a change if you are not getting what you deserve. Apologizing for waiting in a queue, or saying “please hold we value your business”, is not what customer support is all about. This could mean that you recieve a personal call from a manager to follow up on your problem. It could also mean requested a review of the service being provided in order to continue to improve. The bottom line is taking that next step to ensure you are happy as a valued merchant, regardless of how big or small your business is.



This is the most important key to outstanding customer support. Clarity. Clarity with the information that you provide. Clarity with the steps that you may have to take in order to remedy the situation on your end. And, clarity when it comes to the process in which you are being taken care of. Clear problems require clear solutions. Customer support should not be a complicated process in which you must call this number, speak to this person, call a separate number, and be transferred to a person that finally is able to provide some help but requires two days to get back to you. Clarity is dealing with the issue at hand in a timely, responsible way, letting you know when you can expect to have the issue fixed, and following up with that merchant.

You deserve the best customer support, and if you are not receiving it, it's time to move on to a payment processing partner that provides it. Do your research, make the calls, and understand that your business needs are the first priority...but not for every payment processor.

For more information, please contact us today!


Merchant Services Survival Handbook: A How-to-Guide to Payment Processing

Matt Moore

As the President and Co-Founder of BNA Smart Payment Systems, Matt is responsible for the company’s strategic direction, daily operations, and growth. Entrepreneurial by nature, he brings a wealth of sales and marketing experience earned from over 36 years in business. He has developed, implemented, and directed international sales and marketing strategies, established strategic alliances with international companies, and demonstrated leadership in the electronic payments market. Prior to BNA, Matthew served at the senior levels of major EFT/POS companies, helping them increase sales and optimize customer service. Matt is also a father of three, a fitness enthusiast who does power lifting and CrossFit, and he enjoys weekends at the cottage.
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